Hidden Form Fields: Dynamic Expiry for Wallet Passes

Set an expiry date on every pass automatically — without adding a date field to your public registration form.

Why this matters

Many passes should expire a set number of days after signup — for example, 365 days from registration. Two settings are easy to mix up:

• Scheduled Pass Expiry — when the pass moves to Expired in Apple Wallet and Google Wallet.
• Front-of-card fields — what date the customer sees on the pass.

Changing one does not change the other. Hidden fields tie them together: you set the rule once, map it in Step 3, and every new registration gets the right date. Visitors never fill it in.

How it works

1. Add a field and turn on Hide from visitors.
2. Pick a fixed date or days after signup (e.g. 365).
3. In Step 3, map the field to the card front and to Scheduled Pass Expiry.

Step 1 — Add a hidden field

In the form builder, add a Date field (e.g. label it Expiry Date). Enable Hide from visitors. It stays in your design with a Hidden badge but does not show on the public form.

Then choose how the date is set:

• Days after signup — e.g. 365 for one year from submit.
• Fixed date — same expiry for every registration.

Other field types (text, number, etc.) can also be hidden with a default value applied on each submit.

Step 2 — Map to the pass and wallet expiry

In Step 3: Map Form Fields to Pass, connect your hidden field in two places.

On the card (what customers see)

Click a front-row field on the pass preview and assign your hidden Expiry Date field.

Pass settings (when the wallet expires)

Under the card preview, open Pass settings:

• Scheduled Pass Expiry — marks the pass Expired in the wallet.
• Expiry notification date — only if your template uses expiry notifications.

Use the same hidden field for the visible row and Scheduled Pass Expiry so display and expiry stay aligned.

Example: 365-day membership

• Label: Expiry Date
• Hide from visitors: On
• Date value: 365 days after signup
• Map to front row + Scheduled Pass Expiry
• Save and test with a new registration

Each signup gets expiry 365 days from that submission. Existing passes are not updated — only new ones after you save.

Quick tips

• Test with a new signup; old test passes keep their original dates.
• One hidden field can map to multiple pass targets.
• Number Generator fields still use their own “Show on form” toggle — separate from this.